The Edmonton Downtown Business Association is hiring a full-time, permanent Administrative and Project Assistant.
THE ORGANIZATION
As the lead activator and advocate shaping Downtown Edmonton, the Edmonton Downtown Business Association (EDBA) works on behalf of our member businesses to support and deliver a vibrant and remarkable Downtown experience, rooted in inclusion, diversity, prosperity, and resilience. The EDBA is an independent non-profit organization and is responsible for the Downtown Business Improvement Area (BIA).
The EDBA’s work is carried out through many avenues, such as delivering services that improve the downtown experience, advocating on behalf of Downtown Edmonton to all orders of government, creating and supporting public events across Downtown, and promoting Downtown businesses.
We focus and prioritize our work based on the following strategic priorities:
- Serving as the leading voice and convening force in Downtown recovery
- Ensuring the Downtown community is active in solutions to systemic social issues
- Generating continuous service value for members
- Creating and promoting a remarkable, attractive Downtown experience
THE POSITION
The Administrative and Project Assistant will be responsible for providing administrative support and project & program coordination across departments for the Edmonton Downtown Business Association. This position will report to the Director, Finance & Administration and will work closely with the CEO and other members of the leadership team to ensure that our programs and projects are running smoothly and efficiently.
Senior Administrative Support
- Provide calendar and meeting support for the CEO and leadership team as needed
- Provide backup support for the Board of Directors and Committees as needed, including communication, managing board minutes and materials, and secretary duties
- Oversee the administration of the EDBA’s Festivals & Events Grant
- Support the Director, Finance & Administration in the management of the Edmonton Downtown Gift Card program and other initiatives as required
- Support the Director, Marketing & Communications in delivering communications to EDBA members and the public through regular newsletters
- Support the marketing & communications team with website content management and social media monitoring as required
- Support the ongoing implementation and maintenance of our member database, including data entry as required
Project Coordination
- Provide project coordination support to departments as needed, including tracking timelines and budgets, taking meeting minutes, following up on action items, and providing project updates
- Take ownership of Microsoft Planner to keep projects organized and to streamline project communication and task management
- Booking and supporting project meetings as required
- Communicating with external partners and contractors as required
Position Details
- Full-time, permanent
- 5 hours per week
- Benefits package includes extended health, dental, and RRSP matching
THE HUMAN
- You’re familiar with and passionate about Downtown Edmonton
- You have a few years’ experience in an administrative or project coordination role and/or have completed post-secondary education in Business, Communications, or a related field
- You have a working knowledge of Office 365 and you’re a whiz at creating and editing documents in Microsoft Word, PowerPoint and Excel
- You have excellent professional communication skills, both verbally and in writing
- You’re service-oriented and comfortable working with multiple external contractors, stakeholders, and partners
- You enjoy a close-knit, small team environment with fluid, open, and honest communication
- You’re able to responsively prioritize and work flexibly in a fast-paced environment
- You have a high attention to detail and take pride in double-and-triple-checking your work
- You take a structured and well-documented approach to managing projects
- You’re comfortable asking questions, doing research, and seeking more information when you’re doing something new