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We're Hiring: summer position! Events Coordinator

We’re Hiring: summer position! Events Coordinator

The Edmonton Downtown Business Association is hiring a full-time, temporary (summer job) Events Coordinator.

The Organization

As the lead convener, activator, and advocate shaping Downtown Edmonton’s future, the Edmonton Downtown Business Association (EDBA) works to support an evolving, inclusive, prosperous, and resilient Downtown economy rooted in a vibrant and remarkable Downtown experience.

The Position

The Events Coordinator will work closely with the Partnerships & Events Manager on the successful delivery of the Edmonton Downtown Business Association’s signature events and programs. The Coordinator will play a key role in ensuring project timelines and details are well-managed, communication with all internal team members and external partners is clear and consistent, and day-of-event operations are seamless and successful.

  • Full-time, temporary (Summer Job)
  • 37.5 hrs/week, $22/hour
  • The position may be involve working events on weekend days and occasionally weekend nights in some weeks through the spring/summer
  • 75% indoor, desk work / 25% outdoor, ‘on-site’
  • Reports to Partnerships & Events Manager


The Person

  • You’re enrolled in post-secondary education with a focus on event planning and hospitality, arts & cultural management, marketing and communications, or a related field
  • You’re familiar with and passionate about Downtown Edmonton and want to contribute to a vibrant and exciting urban experience
  • You’re a creative problem solver who loves taking on new challenges
  • You’re service-oriented and comfortable working with multiple external contractors, stakeholders, and partners
  • You enjoy a close-knit, small team environment with fluid, open, and honest communication
  • You’re able to responsively prioritize and work flexibly in a fast-paced environment
  • You have a proficiency in building and maintaining relationships with a broad and diverse range of stakeholders and project participants
  • You have excellent written and oral communication skills, organizational and interpersonal skills
  • You have a high attention to detail and are very attuned to your physical surroundings
  • You take a structured and well-documented approach to managing projects
  • You’re inquisitive and interested in pursuing continual improvement on the status quo
  • The following areas of experience would be considered an asset:
    • Marketing and communications, event management, or arts & cultural management
    • Experience in planning, managing, and reporting on budgets and project delivery
    • Proficiency in Microsoft Office Suite and/or G-suite, particularly Excel/Sheets


What You’ll Do

  • provide administrative, event planning and coordination support to the Partnerships & Events Manager and liaise with other members of the office as required to ensure smooth and efficient execution of events
  • maintain project plans, monitoring the activities, outputs, and timelines and updating internal team members as projects progress, using online tools as required
  • support and maintain good working relationships with internal and external project personnel and internal and external vendors, partners, and stakeholders
  • assist in the recruitment and management of volunteers and staff for events as required
  • support and manage the development of presentations, reports, and other materials for effectively sharing and communicating with the public and stakeholders
  • assist in writing and editing grant proposals, award submissions, or other initiatives as needed
  • assist with other project assignments as assigned by the Partnerships & Events Manager


Apply

To apply, send a résumé and cover letter to info@edmontondowntown.com